When I’m setting up my Social Media spreadsheet in Excel, I like to limit the number of scheduled Facebook entries per day. Over time, I’ve come to think that 4 Facebook entries per day is a reasonable maximum. This lets the librarian post “live” when things are happening in the library without clogging up our follower’s feeds.
So I want to create a column of dates that looks like this:
The quickest way to do this with minimal typing is to use the Fill Series dialog box. Since Excel 2007, you can find it under the Fill menu on the Home tab.
To use the Fill Series dialog, select the range of cells you want your dates to be entered in. Make sure the first cell in the range has the starting date. Then select the Fill button and choose Series .
Enter a Step value. In this case, because I want 4 repeats of each date I’m using .25 as the Step value. If I wanted 5 repeats, I’d use .20 (and so on).
If you don’t feel like calculating how many cells to select when doing this for a date range that spans a couple of months; try using a Stop value . With a Stop Value, the series will stop at the first instance of the date entered into the field. Otherwise, the series will fill the entire selected range. ( In the picture above the full date is not displayed in the field, it was actually 06/01/2016.) Using a <em><strong>Stop Value</strong> </em>allows you to make a rough selection (say 500 cells) and Excel will stop when the series runs its’ course.
This post is originally from 2016, however Filling a series is still as useful in 2020 as it was then.
If you want help with the newest and classic features in Excel drop me a line at firstname.lastname@example.org